Project Coordinator

My client is a leading glass and glazing company specializing in High End Commercial and Luxury Residential.

They pride themselves on delivering high-quality products and exceptional service to our clients. We are seeking a highly organized and detail-oriented Project Coordinator to join our team and contribute to the successful execution of our projects.

Project Administration:

• Assist Project Managers with project planning, scheduling, and execution.

• Maintain accurate and up-to-date project documentation, including contracts, drawings, specifications, and change orders.

• Prepare and distribute project reports, meeting minutes, and other relevant documents.

• Manage and organize project files and databases.

• Track project progress and identify potential delays or issues.

Coordination and Communication:

• Coordinate communication between project stakeholders, including clients, suppliers, subcontractors, and internal teams.

• Schedule and coordinate project meetings, site visits, and inspections.

• Liaise with suppliers to obtain quotes, place orders, and track deliveries.

• Communicate project updates and status reports to relevant parties.

• Answer phones and respond to emails in a timely and professional manner.

Material Management:

• Assist with material procurement and inventory management.

• Track material deliveries and ensure they meet project specifications.

• Coordinate with suppliers to resolve material discrepancies or shortages.

Site Support:

• Assist with site coordination and logistics.

• Ensure that site safety protocols are followed.

• Assist with the preparation of site documentation.

• Coordinate with installers and field personal.

Quality Control:

• Assist in the quality control process by ensuring that all work is completed to the required standards.

• Document and report any quality issues.

Other Duties:

• Perform other administrative and project-related duties as assigned.

• Proven experience in a project coordination or administrative role, preferably in the construction or glass and glazing industry.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).  

• Ability to read and interpret construction drawings and specifications (preferred).

• Knowledge of glass and glazing products and installation processes (preferred).

• Ability to work independently and as part of a team.

• Strong attention to detail and accuracy.

• Valid driver's license.

• Experience with project management software is a plus.