Procurement Coordinator

I am currently representing a leading glass manufacturer and supplier with a growing reputation for offering innovative solutions.
 

The purchasing coordinator will perform the procurement process from start to finish on projects in support of the project manager,

Vendor Relationship Management

• Establish Strong Partnerships: Build and maintain positive relationships with vendors through regular communication, trust-building, and collaboration.
• Define Performance Expectations: Clearly outline performance expectations, including quality standards, delivery timelines, and pricing terms.
• Evaluate Vendor Performance: Conduct regular vendor performance reviews to assess their adherence to agreements and identify areas for improvement.

Strategic Sourcing and Pricing

• Identify Potential Vendors: Research and identify potential vendors based on factors such as reputation, experience, capacity, and pricing.
• Request Quotes: Send detailed quote requests to shortlisted vendors, specifying project requirements, quantities, and desired delivery dates.
• Negotiate Pricing: Conduct negotiations to secure favorable pricing terms, considering factors like volume discounts, payment terms, and value-added services.
• Establish Pricing Benchmarks: Create a pricing database to track vendor quotes and establish benchmarks for future procurements.

Inventory Management

• Demand Forecasting: Utilize accurate demand forecasting techniques to anticipate project requirements and optimize inventory levels.
• Inventory Tracking: Implement a robust inventory tracking system to monitor stock levels, identify replenishment needs, and prevent stockouts.
• Supplier Lead Time Management: Collaborate with suppliers to understand and manage their lead times, ensuring timely delivery of materials.
• Risk Mitigation: Identify potential risks, such as supply chain disruptions or quality issues, and develop contingency plans to minimize their impact.

Purchase Order Processing

• Create Purchase Orders: Generate purchase orders based on approved requisitions, specifying item descriptions, quantities, prices, and delivery terms.
• Communicate with Vendors: Send purchase orders to vendors, ensuring clear communication and understanding of the terms and conditions.
• Track Order Status: Monitor order progress with vendors, following up on any delays or discrepancies.

Vendor Payment and Invoice Reconciliation

• Coordinate with Finance: Work closely with the finance team to ensure timely vendor payments and accurate invoice reconciliation.
• Verify Invoices: Review vendor invoices for accuracy, ensuring they align with purchase orders and received goods.
• Resolve Discrepancies: Address any discrepancies between invoices and purchase orders promptly, working with vendors to resolve issues.

6. Risk Management and Reporting

• Identify Potential Risks: Proactively identify potential risks, such as supply chain disruptions, quality issues, or pricing fluctuations.
• Develop Mitigation Strategies: Implement strategies to mitigate identified risks, such as diversifying suppliers or maintaining safety stock.
• Report to Stakeholders: Regularly communicate risks and mitigation efforts to internal stakeholders, providing updates on the procurement process.

• At least 2-3 years of experience in Purchasing or Inventory Management.
• Have had experience within a manufacturing, engineering or construction environment.
• A bachelors degree in business administration, supply chain management or a related field.